3 Ways to Add a Logo to a Signature in Gmail

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3 Ways to Add a Logo to a Signature in Gmail

When you're trying to grow your business, you need to create a memorable brand.

And one simple, yet overlooked way to do that is by adding one small thing to your emails—your company logo.

Think about it, you likely send dozens of emails every day to prospects, customers and other contacts. Why not capitalize on the opportunity by using a logo in your email signature?

In this article, we'll look at how to add a signature that includes your business’ logo in Gmail.

Whether you’re working with a team in G Suite or solo with Gmail, you have a few options for doing this:

  1. The fastest and simplest manual method in Gmail
  2. A more complex manual method that gives you more creative design freedom
  3. Free tools that let you create an HTML signature

Let’s jump in.

Method 1: Fast and Simple (aka. The Manual Method)

This method is the easiest, but your options are limited when it comes to design and layout.

1. Go to settings

At the top right of your Gmail inbox, you’ll see a small gear icon. Click it and select “Settings” from the dropdown that appears:

gmail settings

2. “Turn on” your signature

You’ll automatically be taken to the “General” tab of Gmail’s Settings. Scroll down the page until you find the “Signature” section.

There are two radio buttons: one that says “No signature” (which is automatically selected), and one that’s next to a small text editor. Be sure to select this second button, as that’s what turns on your signature:

how to turn on gmail signature

3. Type in your signature’s text

Now it’s time to type in your signature details, like your:

  • Name
  • Title
  • Company
  • Phone number
  • Company website
  • Social media links

Pro-tip: While your signature is a great place to add cool and helpful resources, be careful not to go overboard. Too many elements in your signature can be distracting and confusing. We recommend no more than five links, including social media profiles.

Use the text editor to make it stand out. In the example below, we changed the font, bolded certain words, and added a pop of color:

gmail signature editor

5. Add your logo

In the text editor menu, select the “Insert Image” icon:

inserting an image in gmail signature editor

You can select an image from your Google Drive, upload a file from your computer, or type the URL of your logo. We recommend uploading a physical file versus using a URL, just in case you encounter any hosting issue or changes in that URL in the future:

uploading an image from google drive

Pro-tip: If you don’t already have a logo, there are plenty of great tools that can help you create one without hiring a graphic designer. Check out tools like Canva, Wix, and Designhill. You can also find affordable designers on sites like Fiverr and Upwork.

Once you add the file, drag it to where you’d like it to appear. To change the image’s size, click on it and choose Small, Medium, Large, or Original size:

changing an image size in gmail signature

Our House Stark logo was quite big, so we selected “small” to make it more proportionate to the text of the signature:

small logo in gmail signature

Unfortunately, this method doesn’t let you use “text wrap” functionality to place your logo beside your text, so your options are to either place it above or below your text.

Stay tuned for the next two methods, because we’ll address how to make your logo signature even snazzier!

6. Make links clickable

Use the “Link” option in the text editor menu to make sure all of your links are clickable, like your website and social media profiles:

creating clickable links in gmail signature

7. Save changes

Scroll down to the bottom of the page and click “Save changes.”

saving gmail signature changes

And voilà! You’re ready to send some emails.

Here’s what the final product will look like:

gmail logo signature example

And if you’re using a CRM that’s integrated with Gmail (like Copper), there’s typically one last step.

8. Use your new signature in your CRM

Let’s use Copper as an example. If you send emails through your CRM, make sure that you change your settings to include your shiny new signature.

To do this, go to “Settings” in the bottom left of the Copper dashboard menu. Go to “Personal Preferences” and select “Email Settings & Templates.”

Then, select the checkbox that says “Use Gmail signature":

changing gmail signature in copper crm

Next, let’s go over the second method.

Method 2: More Creative Freedom (Manual)

Say that you want to place your logo next to your text instead of above or below it. This next method will help you do just that.

In this example, we’re going to create a two-column table inside Google Docs or Microsoft word, then paste it into the Gmail signature editor.

1. Create your signature in Google Docs or Microsoft Word

In your document, create a two-column table by selecting “Insert” then “Table.” Select a 2x1 table. This process is the same in Google Docs and Microsoft Word:

inserting table in gmail signature

Insert your logo into the left column and your desired text into the right column. Then, adjust the width of both columns so that they’re just wider than the content of each column:

creating columns in gmail signature

Next, make the lines of the table white so they don’t show up in your signature.

To do this, highlight the whole table with your cursor. Then click the “More” icon that looks like three small dots. It’s located at the far right of the text editor menu bar.

In the dropdown, select the “Border color” icon. Then select the color white:

changing border color in gmail signature

It should look like this:

gmail signature with transparent borders

2. Paste it into the signature editor

Next, copy the entire table and paste it directly into your Gmail signature editor:

copying a table in gmail signature editor

Click “Save changes” like we did in the previous method, and you’re ready to roll.

Here’s what the final signature will look like to recipients:

logo in gmail signature example

Method 3: Customized Signature (Tool)

There are several email signature tools that let you design a fully customized signature. Websites like htmlsig, Newoldstamp, and WiseStamp are just a few that can help you on your way.

These sites typically offer simpler designs for free, with the option to add special features or enhanced customizations for a fee.

As an example, let’s use htmlsig to create a free, basic signature.

Just fill out your basic details and it’ll plug them into an already-built template:

gmail signature template

Once you finish, just copy and paste the entire signature into your signature editor and save the changes, just like we did in the second method.

Here’s a look at the final product:

gmail logo signature example 2

How will you add a signature with a logo in Gmail?

It’s challenging enough to grab your prospect’s attention with a cold email. Why make it harder by frustrating them with a dull and bland signature?

Think of your email signature as your business card. Use it to share your company’s vision, identity and branding.

Having a logo in your email signature will make your business more recognizable among your clients, prospects, and partners. Not only that, if you have a sales team, every rep who uses an email signature will reinforce your business’ identity, getting you more brand recognition—and more new customers.